Reference of Tasklist
- Emergency Line
- Add Properties
- Add Owners
- Process Management Agreements
- Collect Management Fees
- Run Owner Reports
- Pay Owners
- Property Inspections
- Process Task and Work Orders for work needed for inspections
- File Evictions
- Attend Eviction Courts
- Move out tenants/Process Security Deposits
- Coordinate with Marshals to redeem properties after evictions
- Make Deposits
- Sign Checks
- Communicate with Owners
- Fill out Daily Update Form at the end of the day by 5pm.
- Emergency Line
- Send Leases
- Get security deposits
- Get deposit forms signed/uploaded
- Get leases signed/uploaded
- Arrange for keys/move in
- Get Maintenance and bid approvals from owners and/or Dawn
- Update task/work orders as needed
- Process new listings
- Process to un-list properties
- Print Checks to be signed by Dawn
- Mail checks/process vendor payments
- Collection calls, notes, and updates with tenants
- Fill out Daily Update Form at the end of each day by 5pm.
- Emergency Line
- Scan all mail and documents into scans folder
- Rename all documents
- Manage scans folder by moving all files to correct folders
- Upload files to buildium as needed.
- Enter bills for payment in buildium.
- Keep keys in order
- Maintain all utilities to be turned On/Off
- Coordinate with Section 8 for new tenants and tenant renewals
- Download all bills for TRA from vendors to workdrive
- Download all bills for TRA from vendors to buildium
- Get all bills ready to be paid and checks ready to print in buildium
- Fill out Daily Update Form at the end of each day by 5pm.
- Emergency Line
- Phones
- Voicemails
- Email Leads
- Online chats
- Process Applications
- Process Application fees
- Schedule showings
- Run Background/Credit Checks/Rental Verifications
- Let Misti/Dawn know when background/Credit Checks/Rental Verifications come back so they can approve or not.
- Fill out Daily Update Form at the end of each day by 5pm.
- Check Mail and bring to the Ruston Office each morning
- Postings
- Showings
- Pick up and put out signs
- Pick up and put on locks boxes
- Check drop boxes and rent boxes in grambling, ruston, and west monroe
- Fill out Daily Update Form at the end of each day by 5pm.
- Emailed Bills Folder
- Balance Accounts
- Pictures and Videos for properties
- Marketing for The Rental Association
- Zoho Form management
- Website management
- Progress reports
Move In/Move Out/New Client/Inspections/Eviction/Lease Renewal
Tax ID: 83-4076517
Mailing Address: PO BOX 1932 Ruston, LA 71273
Physical Address: 3006 W California Ave Ruston, LA 71270
Phone: (318) 987-8139
Company Email: info@therentalassociation.com
Email for vendors/invoices/bids: vendors@therentalassociation.com
1. Must complete and application and process the fee before scheduling and appointment
2. If property is occupied notify tenant 24 hrs in advance
3. Briana schedules with potential tenants and the staff member showing the property (make sure to allow enough showing and travel time between appointments)
4. Follow up after showings to see if interested and if ready to process background/credit check
Blank 30 Day Move Out Notice Form
Zoho 30 day move out Form (also on The Rental Association website for tenants to access)
Blank W-9 Form (use for new vendors/owners)
City of Bastrop 318-283-3301
Entergy 800-368-3749
Atmos 888-286-6700
Peoples Water Service Company of Bastrop 318-281-2160
Water Works #1 of Bastrop 318-283-0137
City of Grambling 318-247-6088
Entergy 800-368-3749
Grambling Section 8 318-247-6035
City of Grambling Commercial Utility Application
(Blank Copy) City of Grambling Commercial Utility Application
City of Grambling Service Disconnection Application
Entergy 800-368-3749
City of Monroe 318-329-2220 (**can turn water on/off over the phone–office is near the courthouse)
Atmos 888-286-6700
Greater Ouachita Water 318-322-3741
Prairie Rd Water 318-322-8706
City of Ruston 318-255-1216 Fax: 318-251-8684
City of Ruston Apartment Complex or Rental Unit Application
CenterPoint 866-275-5252
Wesley Chapel Water System 318-255-4503
Greater Ward 1 Water 318-255-7995
Entergy 800-368-3749
Atmos 888-286-6700
City of West Monroe 318-396-2600
City of West Monroe Public Works (318) 325-0496
City of Jonesboro 318-259-2385
Bossier City Water Dept. Fax 318-741-8540 Email: waterdepartment@bossiercity.org
Dixie Overland Waterworks 318-377-01671 Cliffam younker cell: 318-218-4945 PO BOX 692 Minden, LA 71058
Culbertson Water System 318-768-2559 (go to office to turn on…connection fee is $25.00)